Organized by Healthcare Organization of Professional Excellence (HOPE)
In association with Valmiki Healthcare Private Limited (VHPL), Kolkata Nurture Foundation (KNF), and Uni Edu Health (UEH)
Effective Date: 15 June 2026
1. Introduction
HOPECON 2026 ("Conference", "Event", "HOPECON 2026") is committed to protecting the privacy and personal information of all delegates, faculty members, speakers, exhibitors, sponsors, volunteers, partners, and visitors accessing the conference registration platform and related digital services.
This Privacy Policy explains how information is collected, used, stored, processed, and protected when you visit our website, register for the conference, submit abstracts, participate in workshops, attend sessions, communicate with us, or utilize associated services.
By accessing or using the HOPECON 2026 registration website, you consent to the practices described in this Privacy Policy.
- Conference: HOPECON 2026 – 5th National Medi-Educare Conference.
- Organiser: HOPECON and Indian Pharmacological Society (Eastern India Chapter).
- Registrant: Any individual registering for the conference.
- Physical Attendance: In-person participation at Hyatt Regency, Kolkata.
- Digital Attendance: Participation through the official virtual platform.
- Credit Point Certificate: Certificate issued to eligible physical attendees.
2. Organizers and Data Controllers
HOPECON 2026 is jointly organized by:
- Healthcare Organization of Professional Excellence (HOPE)
- Valmiki Healthcare Private Limited (VHPL)
- Kolkata Nurture Foundation (KNF)
- Uni Edu Health (UEH)
For privacy-related matters, users may contact the Privacy & Grievance Officer at:
hopecon@knfunihealth.com
3. Information We Collect
A. Personal Information
- Full Name
- Professional Title
- Gender
- Date of Birth
- Email Address
- Mobile Number
- WhatsApp Number
- Postal Address
- State and Country
- Medical Registration Number
- Institutional Affiliation
- Organization Name
- Designation
B. Professional Information
- Specialty
- Qualifications
- Academic Credentials
- Membership Numbers
- Professional Experience
- Publications and Research Information
C. Conference Registration Information
- Registration Category
- Workshop Selections
- Session Preferences
- Accommodation Requirements
- Dietary Preferences
- Conference Attendance Records
- CME Participation Information
D. Abstract and Academic Submission Data
- Abstracts
- Research Papers
- Posters
- Presentations
- Curriculum Vitae
- Supporting Documents
E. Payment Information
- Transaction ID
- Payment Status
- Billing Details
HOPECON does not store complete debit card, credit card, or banking credentials. Payments are processed through authorized third-party payment gateways.
F. Technical Information
- IP Address
- Browser Type
- Device Information
- Operating System
- Website Usage Information
- Cookies and Analytics Data
4. Purpose of Data Collection
- Conference Administration
- Processing registrations
- Issuing confirmations
- Managing delegate records
- Generating certificates
- Managing workshop enrollment
- Coordinating accommodation support
- Academic Activities
- Reviewing abstracts
- Organizing scientific sessions
- Facilitating speaker communications
- Publishing conference proceedings
- Communication
- Event updates and notifications
- Payment processing
- Invoice generation
- Refund administration
- Research and statistical evaluation
- Future conference planning
5. Consent
By registering for HOPECON 2026, users consent to:
- Collection and processing of information necessary for conference administration.
- Receiving conference-related communications.
- Publication of accepted academic submissions in conference proceedings, abstract books, websites, or scientific communications.
Users may withdraw consent at any time, subject to applicable legal and operational requirements.
6. Photography, Videography and Media Recording
HOPECON 2026 may record:
- Photographs
- Audio recordings
- Video recordings
- Live streaming sessions
- Interviews
- Panel discussions
By attending the conference, delegates consent to the use of their image, voice, likeness, presentations, and participation records for:
- Conference reports
- Educational materials
- Scientific documentation
- Promotional content
- Future conference communications
- Social media and digital publications
Individuals wishing to restrict media usage should notify the Organizing Committee in writing before participation.
7. Academic Content and Intellectual Property
Authors retain ownership of their original academic work.
By submitting abstracts, presentations, posters, videos, or educational content, contributors grant HOPECON 2026 and its organizing partners a non-exclusive right to:
- Review submissions
- Publish accepted abstracts
- Include content in proceedings
- Archive conference materials
- Use content for educational and academic purposes
Proper attribution shall be maintained wherever reasonably possible.
8. Information Sharing
We do not sell personal information.
Information may be shared only with:
Authorized Organizers
- Healthcare Organization of Professional Excellence (HOPE)
- Valmiki Healthcare Private Limited (VHPL)
- Kolkata Nurture Foundation (KNF)
- Uni Edu Health (UEH)
Service Providers
- Payment gateways
- Website hosting providers
- Technical support vendors
- Communication service providers
Accreditation Bodies
- CME credit administration
- Professional certification
- Regulatory compliance
Legal Authorities
When required by law, court order, regulatory authority, or governmental directive.
9. Data Security
We implement reasonable administrative, organizational, and technical safeguards including:
- Secure servers
- Access controls
- Encrypted data transmission
- Role-based permissions
- Secure payment processing
- Periodic security reviews
While we strive to protect information, no electronic system can guarantee absolute security.
10. Cookies and Analytics
The website may use cookies to:
- Improve user experience
- Remember preferences
- Monitor website performance
- Analyze visitor behavior
- Enhance security
Users may disable cookies through browser settings, although certain website functions may be affected.
11. Data Retention
Personal information shall be retained only for as long as reasonably necessary to:
- Conduct conference activities
- Maintain academic records
- Issue certificates
- Meet legal obligations
- Resolve disputes
- Maintain archival scientific records
Thereafter, information may be securely deleted, anonymized, or archived.
12. User Rights
Subject to applicable laws, users may request:
- Access to personal information
- Correction of inaccurate information
- Withdrawal of consent
- Restriction of processing
- Deletion of information where legally permissible
- Information regarding data usage
Requests may be submitted to the Privacy & Grievance Officer.
13. Compliance with Applicable Laws
HOPECON 2026 endeavors to comply with applicable privacy and data protection laws, including:
- The Digital Personal Data Protection Act, 2023 (India)
- Information Technology Act, 2000 and associated rules
- Other applicable regulatory requirements
14. Children's Privacy
The conference registration platform is intended primarily for adults and professionals.
Individuals below 18 years of age should access conference services only under the supervision and consent of a parent, guardian, or authorized institution.
15. Third-Party Websites
The website may contain links to external websites.
HOPECON 2026 is not responsible for the privacy practices, content, or policies of third-party websites and encourages users to review their respective privacy policies.
16. Changes to this Privacy Policy
The Organizing Committee reserves the right to update this Privacy Policy at any time.
Any modifications shall become effective immediately upon publication on the official website. Users are encouraged to review this Privacy Policy periodically.
17. Contact Information
HOPECON 2026 Secretariat
HOPECON 2026 – 5th National Medi Edu Care Conference
Organized By:
Healthcare Organization of Professional Excellence (HOPE)
Valmiki Healthcare Private Limited (VHPL)
Kolkata Nurture Foundation (KNF)
Uni Edu Health (UEH)
Privacy, Registration, Academic & Grievance Matters:
Email:
hopecon@knfunihealth.com
Declaration
By registering for HOPECON 2026, submitting academic content,
attending physical or virtual sessions, or utilizing any associated
digital platform, the participant acknowledges that they have read,
understood, and agreed to this Privacy Policy and the associated
Terms & Conditions governing participation in HOPECON 2026.